Point Systems for Employees
Chronic absenteeism costs organizations $3,600 per employee annually in lost productivity, emergency overtime, and replacement labor. Productivity Pilot's automated point tracking system eliminates manual calculations and manager bias—automatically assigning points for attendance violations, suspending points during protected leave, and triggering progressive discipline at configurable thresholds. Reduce absenteeism by 30-50% with transparent, defensible accountability.
The High Cost of Manual Point Tracking
When managers manually calculate attendance points, errors create legal exposure, inconsistencies drive employee frustration, and administrative burden prevents HR from strategic work.
$3,600/employee
Annual cost of chronic absenteeism in lost productivity, overtime, and temp labor
68% inconsistency
Rate of point policy application errors when managers track manually
9 hours/week
HR time spent calculating points, answering questions, and resolving disputes
How Point Tracking Works
From absence reporting to progressive discipline, the entire point tracking workflow runs automatically. Integrates with multi-channel attendance tracking to capture absences in real-time, applies automated policy rules, and uses instant messaging to notify managers and employees.
Employee Calls In
Absence reported via phone, text, app, or web—system instantly records timestamp and reason
Points Auto-Assigned
Rules engine applies points based on absence type, timing, and notice given per your policy
Manager Notified
Supervisor receives instant alert with point total and coverage gap identification
Escalation Triggers
Progressive discipline workflow activates when employee reaches threshold (e.g., 5 points = verbal warning)
Example Point System Policy
Customize point values and escalation thresholds to match your organization's needs. System enforces rules consistently across all employees and locations.
| Violation Type | Points Assigned | Escalation Action |
|---|---|---|
| No Call/No Show | 3 points | Immediate review |
| Unexcused Absence (call in) | 1 point | Track to 5 |
| Tardy (under 15 min) | 0.5 points | Track to 5 |
| Early Departure (no approval) | 1 point | Track to 5 |
| 5 Points Reached | — | Verbal Warning |
| 8 Points Reached | — | Final Warning |
Points reset on a 12-month rolling basis • FMLA/ADA absences automatically excluded • Complete audit trail maintained
Comprehensive Point Tracking Features
Enterprise-grade point tracking with the compliance safeguards and audit documentation your legal team requires.
Automated Point Assignment
Auto-assign points for tardiness, absences, early departures, and no-shows
Rolling Point Windows
12-month rolling periods with automatic point expiration and balance resets
FMLA/ADA Protection
Automatic point suspension for protected leave with complete audit documentation
Escalation Triggers
Progressive discipline workflows triggered at configurable point thresholds
Real-Time Analytics
Predictive absenteeism alerts and workforce trend dashboards
Complete Audit Trail
Timestamped records of every point assigned, adjusted, or removed for legal protection
Measurable Absenteeism Reduction
Point tracking systems work because they create transparency and accountability. Employees know exactly where they stand, managers enforce policies consistently, and HR has defensible documentation for every decision. Organizations using Productivity Pilot's automated point tracking see immediate improvements in attendance, workforce reliability, and operational predictability.
Absenteeism Reduction Results
in unplanned absenteeism
Annual savings (1,000 EEs)
HR time saved/month
Built-In Compliance Safeguards
Point tracking systems create legal risk if not implemented correctly. Productivity Pilot includes the compliance guardrails your organization needs.
FMLA/ADA Protection
Automatically suspends point accumulation during protected leave and maintains complete documentation for regulatory compliance.
Audit Trail
Every point assigned, adjusted, or removed is timestamped with reason code for unemployment hearings and wrongful termination defense.
Consistent Application
Eliminates manager bias and EEOC exposure by applying policies identically across all employees, shifts, and locations.
The Attendance Accountability Gap
Without transparent, consistent point tracking, chronic absenteeism thrives—costing organizations millions while creating legal exposure and workforce resentment.
The Hidden Cost of Inconsistency
Manufacturing supervisors on different shifts apply attendance policies differently—one manager is lenient while another strictly tracks every tardy. Employees notice the inconsistency, reliable workers resent the unfairness, and chronic absentees learn to work the system. When terminations occur, inconsistent documentation becomes the foundation for wrongful termination claims and unemployment appeals that HR teams lose because they cannot prove fair treatment.
Healthcare organizations face the added complexity of protected leave laws. When nurses return from FMLA leave to find points accumulated during their absence, lawsuits follow. Retail managers tracking points on spreadsheets make calculation errors that penalize good employees or fail to catch chronic offenders until termination becomes the only option. Logistics companies with union contracts must prove attendance policies were applied consistently to all employees—a near-impossible standard when records exist in manager notebooks and memory.
Automated Accountability That's Fair
Productivity Pilot's point tracking system removes human bias from attendance management. Points are assigned automatically based on your configured rules—the same tardy earns the same point value whether it occurs on day shift or night shift, in Location A or Location Z. Protected leave is automatically identified and excluded from point calculations, maintaining FMLA and ADA compliance without manual intervention.
Employees see their point balance in real-time through self-service portals, creating transparency that drives behavior change before disciplinary action becomes necessary. Progressive discipline triggers automatically when thresholds are reached, ensuring consistent escalation while maintaining complete audit trails for legal defensibility. The result: organizations report 30-50% reductions in unplanned absenteeism within 90 days, dramatic decreases in attendance disputes, and the confidence to defend termination decisions with timestamped, irrefutable documentation. Fair policies, consistently applied, transform attendance culture across every industry.
Industries We Serve
Productivity Pilot delivers tailored workforce management solutions across diverse sectors, each with unique operational challenges and compliance requirements.